Orientation and reliability in the recognition of study achievements.
“creating an institutional memory”- increasing the recognition rate & the number of outgoings
- Increasing the mobility rate within the participating MINT faculties
- Increasing the recognition rate of study achievements abroad, especially regarding elective and compulsory subjects
- Transparency, optimization and collection of the recognition practice at the TU Berlin
- Flexibility in designing the overseas study stays
- Increasing the appeal of the TU Berlin for well-performing international students
- Students of all the departments (outgoings in the process of planning or carrying out their international mobility)
- Students who are considering studying abroad
- Internationalization officers of the TU Berlin
- Central administration (Matriculation administration, examination office)
- Board of examinations
- Authorized representative of the module
- If applicable: international exchange students who receive proof of equivalent TU modules through the database
- Perspective: (Inter-/national) prospective students from other universities who move to the TU Berlin as degree-seeking students and get their previous transcripts recognized
The plan of the program includes the development and implementation of a recognition database as part of the Campus Management Project of the TU Berlin. A compilation of courses or modules is supposed to be created and displayed online as part of a database. This compilation was largely gathered via materials by the students who engaged in exchange programs and whose successes have been recognized at the TU Berlin.
Advantages of the database for students:
- Orientation and security regarding the planning of the international study program as well as in the preparation of the curriculum at the partner university, and the Learning Agreement
Benefits of the database for parts of the faculty accustomed to the recognition process as well as the central administration:
- Insights into previous recognition practices, precedents
- Handouts, such as recommendations for converting grades and credits from abroad
Advantages of the database for the centralized and decentralized bodies accustomed to the internationalization process:
- Mobilization and recruiting tool for exchange programs
- Orientation in advising students
Contents of the database:
(Legend: E = registration), S = registration and search facility)
- Personal data (E):
Name, first name, matriculation number
- Academic data (S):
Degree program, desired degree, specialization
- Mobility data (S):
Country, partner university, type of stay, type of mobility program, length of stay (months), semester (summer/winter semester and year)
- Data for recognition
Module title of Partner University (Original/English), Teaching Language, Credits / ECTS at location,
Module contents (key points), module description (PDF)
Module title of the TUB (German/English), language of instruction, ECTS
Recognition as election/compulsory/elective
Total of the recognized ECTS
- Comment field of the person seeking to be recognized
- Time of recognition (system info)
How the data is entered/ who checks the data?
- Manual entry of the existing recognition data by student assistants financed by the project, examination by the project team
- Automatic updates through the digital recognition process, in-process validation by authorities responsible for recognition
- Integration into the (planned) digital recognition process of the Campus Management System as well as continuous, “automatic” updating and entering of the data by the students and participating TU institutions
- Data entry is not EXTRA work, but part of the already necessary recognition process which include the clean data entry by the students (as the basis of the recognition as well as the creation of a certificate)
- Early and continuous coordination with all participants (recognizing institutions such as examination boards, IT organizations involved in the implementation of the Campus Management project, those responsible for university statistics, international office / representative of international officers of the departments office )
- Intrinsic motivation of all participants of the TU Berlin because of prospective transparency as well as the appeal of easier work
What is necessary to make the database successful?
- Start and functionality of the digital recognition process as part of SLM
- Easy-to-use frontend
Are there already some recorded experiences regarding the database and its function?
Unfortunately, no, because the digital recognition process of the Campus Management system has not yet been implemented
- Dependence on (speed of implementation / functionality) of the Campus Management system
- The timeframe it takes to reach the critical mass of data for the specific target regions / programs
- “how up -to -dateness” of the data is – through changes to the module contents / module and titles at the TUB or the partner university
- Data of the certified recognition is primarily a guideance
The database is primarily used for degree programs of the Faculty II Mathematics & Natural Sciences and Faculty IV Electrical Engineering & Computer Science as well as for the degree program Industrial Engineering. Later on, it will be extended to all fields of study at the TU
50.000 Euro prize money from the donors’ association (within the framework of the “STEMinternational Digital” university competition)
So far, no further billable funds have been provided by the TU Berlin.
The project receives funding in the form of human resources, such as at the IT department, the International Office and the accredited fellows of the pilot courses.
In order to maintain the database personnel funds are not necessary, see section 2 – Data entry in the short description.
What does the long-term implementation of the database look like?
- Expansion to all study programs of the TU Berlin
- Increased interest from other universities
Can financial / human resources be made available to maintain the database?
- Perhaps there could be hosting costs for the database
- Personnel resources from the area IT, SLM
- Personnel resources for the maintenance of the database are not necessary, see section 2 – Data entry in the brief description
Are there going to be follow-up projects?
- The expansion in regard to the target group of inter-/national prospective students who transfer as degree-seeking students from other universities to the TU Berlin and are having parts of their previous studies recognized, is being considered.